Holiday leave in days please!
T
Tim Whiteway
There are a few posts about this, so apologies for the new one. But here in the UK holiday is best calculated in days and not hours.
Staff are allowed 5.6 weeks holiday per year, you multiply this by how many days they work a week 1-5 and that gives you their holiday days.
so employers and employees can see clearly how much holiday they have to use in a given year.
when they book a day off it will knock the value down by 1 and when it comes to that date of leave, it will automatically apply their "Leave averaging" figure linked to "1day" (which is currently found under employee profiles so should be fairly easy to link up)
and then that can happen if they book 2 or more days off as well, it takes 2 or more off their total balance, then their leave averaging is automatically applied on each day.
it shows employers and employees how many days they left that they are entitled too, everyone is happy, staff don't take too many days off in a year, and can understand how to spread them out easier.
If each staff is linked to their own profile leave averaging figure rather than a fixed across the board figure of "hours in a day" it means a more autonomous software and less leg work for the employer, which is what we pay for.
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Nina Gizzie
Hi Guys - just stumbled upon this and unless I'm missing something there are settings that exist already to help with this. So figured I'd just put some information in case anyone finds it useful and helps them out a little to get closer to the result they want. Feel free to tell me to get back in my box though...
Disclaimer: This is depending on the relevant rules you have in your business of course as may not work. Also there are some differences on how you can use leave averaging tool so again my depend on how you use that. I'm also UK based so differing annual leave rules elsewhere
We have set our leave entitlements up currently for viewing and deducting in days (accrual remains in hours) - this allows on the phone for staff to view, ask and deduct in days not hours (i've added a couple app screenshots that show this) - also an image of option in leave type and where to activate this.
We also have it set up we don't require staff to put in their own hours or days and it automatically puts in 1 day for 1 day of leave (mainly because we use leave averaging rules for a lot of part time staff so we do the calcs but also works for salaried staff) and it just fills in the days for them and then when manager approves they tweak the days/hours accordingly to match leave averaging (or if salaried to equate to their working day or put 0 if a non working day)
You do have to set up what your working day is in hours in settings to make this work - it can be be whatever you want (for us it is 8 hrs but you could have 7.5 as an example which allows to be flexible around your companies break rules too) - added image of section where you change to 8 hrs in leave settings in main settings part and an image of breakdown screenshot from a phone that shows this as example to the employee when submitting leave what the daily breakdown is
So how it works is that the employee goes onto leave balance which shows in days and for every day off it asks for a day (8hrs) it automatically fills in 8 hrs for the 1 day and deducts 1 day. The managers see in hours and also days (see other picture below on the 'leave requests' page of someone). If a manager submits a leave themselves for someone it also will fill in automatically 8 hrs for that day if you select 'all day' - or they can type in hours say 4 for a half day or whatever leave averaging amount in hours it calculates
(Note: For long periods like 2 weeks it will deduct 14 days initially but that's only because we personally are open every day and thus any day could be working day if you are closed weekends you can just set up it doesn't deduct those in leave settings - but as the manager has to review anyway the manager just goes in and removes say 2 days for full time salaried staff or uses a temporary leave averaging calculation which is then recalculated at the point of leave)
Hours are however are still useful for a number of other reasons as that is still useful for specific leave averaging calculations, understanding what a working day is or accrual etc
Ok think that's enough. Happy to reach out to anyone that wants any more info though if helpful
Bridget O'Hare
Merged in a post:
Leave Balances in Days
K
Karley Reeves
Display the leave balances in days rather than hours. Most people who are salaried think of annual leave in days, so it would be more user friendly if it could be displayed and edited/updated in days.
Bridget O'Hare
Merged in a post:
Please pleased please can you add holiday time in days, not hours
A
Alexandra Davies
Nobody thinks in 'hours' and it's really confusing when talking about annual leave. It needs to read '25 days' for example
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Victoria Burden
100% Our team are really struggling to keep track of how many days they've got left to use, especially because they work varying length shifts, so accrual makes their balance an odd number to try to work out is a nightmare.
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Reece Miller
Yes!!!! Hours is not employee or employer friendly!